Proposal Engine

The Proposal Engine takes a solicitation from upload to draft: Sweetspot builds a compliance-mapped outline from the RFP, writes the draft section by section from your organization’s Library, and hands it off to a Word-like editor, so there’s no new writing interface to learn.

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RFP Response

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The draft outline

Start from the Proposal Documents tab of a pursuit: Work the outline before drafting: edit a passage’s instructions, regenerate it, or restructure sections until the plan matches how you want to respond. This is the highest-leverage review point, since every downstream word follows the plan.

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Write the full draft

Once the outline looks right, click Write Full Draft For Me at the top, optionally with instructions for the draft (the more detailed, the better). Sweetspot writes a new document from the outline, pulling from your Library so content uses your actual past performance, with citations back to the solicitation documents. When the draft is ready, click Move to Sweetspot Editor to open it as a proposal document.

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The editor

The editor works like Word: a formatting ribbon, comments, tables, search and replace, and version history. The Sweetspot AI panel on the right answers questions about the document and makes edits for you. Select text first to point the AI at a specific passage, or just describe the change you want anywhere in the draft. Highlight any text and tell Sweetspot AI what you want done with it, for example:

• “Make this paragraph more concise.”
• “Reference my [XYZ] past performance more here.”
• “Turn this list into a table.”
• “Define every acronym on first use in this section.”
• “Rewrite this to speak directly to the Section M evaluation criteria.”

Every edit comes back as a suggested change you Accept or Reject, so nothing changes in the document without your approval.

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Review and export

Run AI proposal review to catch compliance issues before your color team does, and use Review Proposal in the Requirements tab to check the draft against every requirement. To export, go to File → Export to Word, or choose Export with Word Template if you have a Word Template in your Library: your branding, headers and footers, and table of contents are applied automatically.

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RFI Response

RFI and sources sought responses are how you get in front of an agency before the RFP exists: they shape the requirements, signal your capability, and often determine who’s considered when the solicitation drops. They’re shorter than RFPs and come in volume, so speed matters. Sweetspot gives you two routes.

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Route 1: the same flow as an RFP

Use Proposal Documents exactly as you would for a full proposal: create an Automatic Proposal Draft from the RFI’s files, then review the outline, write the draft, and export. Choose this route when the RFI is very long or when several people are contributing sections.

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Route 2: draft it in chat with Ask AI

For most RFIs, the faster route is the pursuit’s Ask AI tab:

• Create Proposal Document turns the response into a proposal document, so you can polish it in the editor like a long RFP, with tracked AI edits and Word export.
• Export to Word downloads it directly when the response is ready as is.